Outcome ECU_O_4

Improved management of financial and human resources in pursuit of results

During the fourth quarter of 2022, the Operations team has been working for the implementation oversight of the portfolio as well as the compliance of the requirements. Follow-up meetings were held with the technical team of the different projects on a regular basis in order to address their requirements. The 2022 Procurement Plan was duly monitored and updated, and the operations team used this tool for the timely project's activities implementation. For 2022 period, US$743.545,40 has been contracted through Purchase Orders related to travel and tickets, Call of Orders for LTAs, Contracts with Companies and Individual Consulting Contracts (SSA). In reference to HR, 18 individual consultants have been hired with the Service Contract (SC) modality Request Form for Ecuador CO is still used in for processing tickets. The office is working in a hybrid scheme (back to premises and teleworking). Teleworking has been guaranteed with the support of the IT Assistant to the personnel in the following areas: IT equipment have been configured and delivered to UN Women personnel so they can work remotely without interruptions.InfoSec compliance up to December 2022 is of 98.3%. All equipment (32) complies with the standard of ICT infrastructure. Regarding assets management, the end-year asset verification documentation was timely completed. A PowerApp tool for managing HR to generate work certificates and consolidate a database is properly working. UN Women has been involved in BOS and has completed the different tasks involved for this year. Also, an active participation in the different task forces of the BOS with OMT. Follow-up actions related Agora mandatory courses compliance have been taken through Teams/Planner

Improved management of financial and human resources in pursuit of results

The office reached a delivery utilization rate of 100% for core funds and 97% for non-core funds. Expenditure delivery rate of 84% for core funds and 87% for non-core funds (after cleaning IP advances in early January 2021). To improve the management of financial resources of the office, the Operations Team has held meeting with each project team to coordinate the proper implementations of the project. On a monthly basis, operations provided to each project team information related to delivery, commitments, SSA and contracts status, procurement plan, pending actions, so they can take the corresponding actions to complete their project implementation successfully. Regarding staff wellbeing, a second phase of vaccination process for COVID-19 for the UN personnel was duly completed on September 17, 2021 as well as some sessions with stress counselors were provided by RO and DSS; some staff also attended to private sessions. The Ecuador Request Form in Planner has been implemented in July 2021 with the support of IT Assistant and RO consultant. In this regard, the following cases were successfully processed: 800 Programme support, 116 HR support, 221 Procurement support, 723 Finance support, 141 IT support, 75 Communications support, 256 Representative clearance and 145 Others (certifications, advisory, review and signature for HR/procurement requests) for a total of 2477 tickets. 2021 ICF has been duly updated and uploaded in the repository. Atlas user profiles were created as per the ICF. All the IT equipment is secured, compliant and meets the requirements of InfoSec. Also, we achieve 97% of security awareness of information security with the personnel. UN Security Standards are fully met; interagency participation is active, and our Disaster Recovery Plan is updated.