Outcome TLS_O_4

Improved management of financial and human resources in pursuit of results

The CO continues to take steps to improve planning for better accountability and delivery. In 2021, the CO managed a budget of USD 3 ,230,022.83, the overall delivery rate was 71% (98% Utilization), it’s slightly lower than 2020 in delivery, which was 78% and 97% of a budget of USD 2.5million; timely submission of quarterly monitoring reports, donor reports (to Japan (through UNDP), Enhancing Women’s Leadership and Participation in State Building and Development in Timor-Leste, to EU- Spotlight Pacific Timor-Leste, and to MPTF- Leaving No One Behind in Timor-Leste's COVID-19 Response – Technical and Financial support for the implementation of the Cash Transfer Scheme for Low Income Households); compliance with security management system incl. having a Aide Memoire for gender related security incidents, Risk Register, month-end closure /related processes; and successful mobilization of US 100,000 from the Government of Japan through UNDP; The CO has maintained strong partnerships with external partners, contributing to the Government Aid transparency portal; t he CO staff have grown in their capacity and secured the Fixed Term contracts for staff of 10 compared to 7 staff in 2020 to lead and deliver on UN Women’s mandate, with 76% of staff and personnel completing their mandatory courses within one-year of service and the CO actively providing targeted individual and collective learning opportunities in line with staff functions and professional learning goals. In addition, Timor-Leste country office (TLCO) continues to seek support from the regional office/HQ on program management training/induction to new program managers. TLCO also continues to seek for inclusion of the ROAP proposal to donors.

Improved management of financial and human resources in pursuit of results

The TLCO demonstrated improved management of the CO, illustrated by increased delivery from 86% in 2023 to 95% in 2024; timely submission of high-quality quarterly monitoring reports, donor reports (to Korea- on Together for Equality Programme); compliance with security, month-end closure /related processes; and successful mobilization of USD 925,740. The CO has maintained strong partnerships with external partners, contributing to the Government Aid transparency portal. The CO staff have grown in their capacity to lead and deliver on UN Women’s mandate, with all 25 staff and personnel (except 4 consultants) completing their mandatory courses within 6 months of service and the CO actively providing targeted individual and collective learning opportunities in line with staff functions and professional learning goals such as 2 Project Managers certified on Programme Management and 1 National project Officer certified on EVAW Data Management. Staff and personnel’s increased knowledge, improved performance in their respective areas and better understanding of their roles contributed to their confidence in performing the day-to-day work and ensuring compliance on operational rules and procedures. Despite this achievement, as part of the ending of a project (Together for Equality) at the end of November, 3 FTAs contracts concluded.

Improved management of financial and human resources in pursuit of results

In 2023, UN Women Timor-Leste continued to demonstrate strengthened compliance with financial rules and regulations and human resources. It implemented its HR plan with 24 personnel (FTA 10; SC 7; SSA 5; UNV 1 and IUNV 1) in place for the year which fully supported the implementation of the AWP 2023. Regular review and delivery meetings held throughout the year to monitor implementation of the AWP. The 2023 delivery stand at 90 % (95% utilization), 91% for core (96% utilization) and 93% for non core, utilization is at 98%. The Management Ratio for 2023 was at 11%. With the constant reduction in the allocation of Off budget under IB & Core, the Office is efficiently managing the Off expenses within the reduced resources. Office is diligently monitoring & ensured managing the Off expenses with the reduced resources & by reducing the expenditure to the maximum extent. The Office also ensured cost recovery of $22,017 by apportioning the Office expenses to the donor funded projects to meet the very basic fixed expenditures. Office has been very vigorous not just following up on the outstanding advance & negotiating realistic releases at the time of releasing the next tranche. This ensured that there are no aging advances & unspent outstanding advances. During the year, the Office released an advance of $ 701,385 against which there is a balance of only $ 241,939 – 34 % as of December 31. The XB income together with cost recovery is around $123,168. The office has shown full adherence to month and year-end closure.

Improved management of financial and human resources in pursuit of results

The TLCO demonstrated improved management of the CO, illustrated by increased delivery from 76% in 2021 to 79% in 2022 (retaining 99% utilization on a budget of USD 3.16 million, compared to 98% of USD 2,8 million in 2021), timely submission of high-quality quarterly monitoring reports, donor reports; compliance with safety and security, month-end closure and related processes; and successful mobilization of US 1.4 million to be implemented for 18 months, securing the RM target under the second phase of EU-UN Spotlight Initiative. The CO has maintained strong partnerships with external partners incl. contributing to the Government Aid transparency portal.